Wedding and DIY

Wedding Stationery Wording and Style

“Raleigh Calligraphy and The Delightful Details have teamed up to bring you ideas for setting the tone for your wedding through your stationery and wording. We are thrilled to have Lori with us to share her insider tips!”


As a guest, the first introduction to your wedding will be the wedding stationery. Who knew that a few words on pieces of paper would set the entire tone of your wedding? Your choice of wording, font and colors will tell your guests what to expect on your big day. First, let’s set the style you want for your wedding.


You may have been dreaming about this day your entire life – or not, and that’s ok too. Either way, you will need to choose a style for your wedding. As you begin to narrow down the details for the event, the style will be reflected in each element.

Staying consistent with this style in your wedding stationery is important. Your guests will look to your invitation as a clue of what to expect. To create that cohesive look carefully choose fonts, colors and paper to convey your wedding style. Think of this part of wedding planning as setting the brand for your special day.


Now that you’ve selected the visuals of your wedding stationery, make sure that your wording reflects the same tone. You wouldn’t want the wording of your invitations to be casual if you are planning a very traditional wedding. The standard invitation wording elements are:

  • Host(s)
  • Occasion to celebrate
  • Couple to marry
  • Date
  • Time
  • Location of Ceremony
  • Location of Reception
  • RSVP
  • Suggested Attire

Here are some example wedding invitation wordings based on each style.


Formal invitations typically spell out dates and times. The host of the wedding (traditionally the bride’s parents) is listed at the beginning of the invitation inviting guests to share in this special day.


The traditional invitation is very similar to a formal invitation, but some wording can be softened, like spelling out dates.


In recent wedding trends the bride and groom are the hosts or both parents are helping to pay for the wedding. The host section of the invitation changes to be more flexible. You’ll notice that much of the wording becomes more casual, particularly for dates and times. In this example, the ceremony and reception will take place in the same location.



For a more casual wedding, the couple can choose to be more fun in their wedding invitation wording. The reception is now a BBQ and lawn games, which gives guests a clear picture of what to expect. Many of the elements stay the same, but the tone is significantly more laid back.

Addressing the Envelope

I’m sure you’ve addressed an envelope many times before. But your wedding invitations require an extra touch of thoughtfulness. Before your guest reads the invitation, the outside of the envelope can speak volumes. Choose between formal or casual salutations based on your intended style. This easy chart will show you how to address your envelope according to style.

Casual Formal
John Smith Mr. John Smith
Jane Smith Ms. Jane Smith
John and Jane Smith Mr. and Mrs. John Smith
John Smith and Jane Jones Mr. John Smith and Ms. Jane Jones
John Smith & Guest Mr. John Smith & Guest
Jane Smith & Family The Family of Jane Smith

Many older generation family members may be very attuned to proper addressing. Be cautious not to address someone incorrectly, particularly using the formal style. Emily Post [link to] is always a great resource for questions regarding unique salutations.

There are several options for addressing your envelopes. You can print them using your home computer, but getting the correct alignment can be tricky. I suggest ordering extra envelopes to test print several times. Another option is to hire a calligrapher, like Raleigh Calligraphy, to hand address your envelopes. This is a special added touch that will be noticed by your guests.

More Wedding Stationery

Your wedding stationery is more than just your invitation suite. The same colors, fonts and wording style should be used across your programs, escort cards, menu and signage for the day of your wedding. Repeat any design elements from your invitation suite across your stationery to create consistency. Calligraphy is another great option to incorporate a custom touch to your other wedding stationery.

The style you have created in your wedding stationery is just the beginning of beautiful elements for your wedding day. Enjoy choosing all of the delightful details along the way!



Lori is on a mission to help newly engaged couples who are feeling overwhelmed and stressed by the thought of wedding planning. Her love for details, knack for organizing and ease of planning her own recent wedding lead to the creation of The Delightful Details.

Stay organized and on track with The Delightful Details easy-to-use wedding planning tools. Keep all of your wedding documents together in Google Drive to create your wedding planning toolbox. New tools are added regularly.

Request access to these FREE tools!


Thank you Lori! Do you have a favorite invitation style? Share it with us in the comments below!

Ready to find the perfect invitation for your wedding? SHOP our newest selection of bespoke wedding invitation suites and matching envelope addressing now.

Want to guest post with us? Send an email to with the subject line ‘guest post’. We look forward to hearing from you!


7 Tips for Hiring a Wedding Calligrapher

If you are planning a wedding yourself, then you probably already know how much work is involved. There’s the guest list, the venue, the invitations, the decorations, oh and of course the dress to name a few of the to-dos. You may even have a short list of wedding professionals to contact, because doing it yourself doesn’t have to mean doing alone. Although you could do it all yourself, most couples find it helpful to hire at least a few specialists. And if a calligrapher is on your list of must have wedding professionals, then this article is for you.

Here are 7 tips for hiring a wedding calligrapher, written by a professional calligrapher. Enjoy!

  • It’s never too early to contact wedding professionals for your big day. You don’t have to start booking as soon as you get engaged, but the earlier you can make contact to just say ‘hi, I’m interested,’ the better. In the busy wedding season my booking calendar can get quite full. But planning a wedding on your own can sometimes feel like an overwhelming whirlwind. I get that. That’s why if you’re a bride I talked with months ago, I will move mountains to fit you in by your deadline. Trust me, I’ve been there.


  • Ask about styles. Most calligraphers offer a range of lettering styles. And there may be styles she can do but just doesn’t have listed on her website. Ask, and you may be surprised. Keep in mind most calligraphers name their own fonts, so it’s a good idea to collect pictures of styles you like as you see them. This will help your calligrapher to know just what your looking for.

Raleigh Calligraphy

  • Location, location, location. You can usually save money by opting for a local calligrapher. Not only can you ask to see samples in person without having to ‘purchase’ them, you save on shipping your invitations to and from your calligrapher. I work with couples all over the US and never mind shipping products. In fact, with a toddler in tow, sometimes shipping is easier. But for the local couples I work with, meeting one-on-one is ideal. Typically the bride, or customer, pays to ship the invitations both ways. Locals get the added perk of hand delivered goods.

Raleigh Calligraphy

  • When you are hiring any kind of wedding professional be sure to consider their reputation. Do they have good reviews? Bad reviews? Will your wedding be their first wedding? There may be nothing wrong with going with a newbie wedding professional- in fact you may get a cheeper service. But be cautious, you only get one shot at tying together all the details of your big day. When in doubt do a bit of research or ask for references if you can’t find anything about them online. I keep my clientele list confidential, and for that reason I don’t give out contact information of past customers as references. Which is also why I don’t post pictures of real addresses online, no matter how gorgeous an envelope turns out. I do however, have public reviews on third party sites like and Not to mention more wedding and product shots than you may care to see on my social media sites.

PostCard 7

  • If she can write on paper she can write on walls… literally. You do not have to restrict your special, hand lettered touches to your invitations. If a calligrapher offers hand lettering services on envelope addressing, odds are she will hand letter your place cards, menus, save the dates, table numbers, and photo props, too. I have a small list of items listed as ‘for sale’ in my online storefronts such as Etsy and Amazon. But I have happily worked on far more projects like the 3 foot by 12 foot scroll I made for a wedding ceremony or the save the dates I hand lettered on real sand dollars. Truth be told, there are too many variations of requests to list them all but that doesn’t mean your awesome never-been-done-before-except-on-pinterest idea can’t be done for a reasonable price, it just means you may have to ask for a quote. Personally, I LOVE getting those extra special, ‘challenge requests’ as I like to call them. Well, challenge accepted.


  • Bulk pricing discounts. Some calligraphers will offer discounts if you opt for a larger range of products and services. For instance, consider getting all your wedding paper products from the same place. You may find that having your invitations custom designed, and individually lettering your envelopes, place cards, and wedding signs may cost almost the same as having part printed, part letterpress and part hand lettered. Plus everything will match to a T.

love notes with arrow

  • Ask about extras. When it comes to hiring wedding professionals, chances are you have a lot of options on who to choose. So be sure to ask, ‘why should we choose you, what sets you apart?’ Honestly, we won’t take it personally. When my hubby and I tied the knot 3 years ago we booked our cruise with the travel agency that promised us a bottle of champagne in our ship cabin. I get it. The little extras make the difference. As a wedding calligrapher, this question is always easy. In each package I send, I tuck in a hand written thank you note on one of my RC&D pressed rose petal note cards. I often include a sample product, too. When mailing your items, I slip everything inside cello bags before placing them in the shipping box to protect against rain. And if I’m hand delivering your parcel, you can expect it wrapped in ribbon and tucked neatly in a matching gift bag. (Not to mention complementary collating for the couples with both inner and outer envelopes, which will save you time and possibly frustration.)



To book Raleigh Calligraphy & Design for your wedding visit or email and say ‘hi’ {wink}

I hope this article was helpful! What wedding professionals are you (or did you) hiring for your big day? Please feel free to share your thoughts about this article and compare notes with other brides in the comments below. Thanks for sharing!